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FWPQ105 (23/24) Supply And Delivery Of A Laptop For Setsoto Local Municipality

SETSOTO LOCAL MUNICIPALITY
7 DAYS ADVERTISEMENT FOR FORMAL WRITTEN PRICE QUOTATION (FWPQ)

ITEM DESCRIPTIONS QTY
MacBook Pro 14 Inch Apple M2 or Equivalent:

  • SKU: MPHH3ZE/A
  • Storage: 512GB
  • Memory: 16GB Unified Memory
  • Processor: Apple M2 Pro chip. 10-core CPU with 6 performance cores and 4 efficiency cores 16 -core GPU 16-core Neural Engine 200GB/s Memory bandwidth
  • iCare Extended 3-year warranty for MacBook Pro 13- inch/14-inch
1
Laptop Specifications- Dell or Equivalent:

·        Intel Core i7

·        Min 16GB RAM

·        Min 1 TB SSD hard drive M.2

·        LAN/Wireless network adapter

·        Bluetooth

·        Webcam

·        15.4” display or Higher

·        Carry Case

·        3-year warranty

·        Laptop must have a numeric keyboard

·        Windows 11 Professional

·        SABS Approved

 

Please don’t supply SINGLE LANGUAGE operations systems since they don’t connect to the domain)

 

 

4

Requirements (Documents that must be attached to the e-mail):

  1. Formal written price quotation on supplier’s letter head that must be valid for 30 days and clearly shows the MAAA CSD registration number.
  2. The municipality will apply the 80/20 Preferential Point System and for Specific Goals points, please see below table and documents required to claim the points:

Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Race. 

Black-owned and B-BBEE Status Level of Contributor Number of points on 80/20 points system Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient).
100% Black-owned enterprise with a valid B-BBEE level 1 or affidavit 6  

·        Sworn affidavit signed by the EME or QSE representative and attested by a Commissioner of Oaths.

 

·        A certified copy of a BB-BEE certificate issued by the verification agency accredited by SANAS Proof of B-BBEE issued by DTIC

51% Black-owned enterprise with a valid B-BBEE level 2 4
51% Black-owned enterprise with a valid B-BBEE level 3 2
Less than 51% Black-owned enterprise irrespective of B-BBEE level 0

Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Gender (Women)

Women-owned and B-BBEE Status Level of Contributor Number of points on 80/20 points system Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient).
100% Women-owned enterprise with no B-BBEE certificate or with a Sworn Affidavit 4  

·        Sworn affidavit signed by the EME or QSE representative and attested by a Commissioner of Oaths.

 

·        A certified copy of a BB-BEE certificate issued by the verification agency accredited by SANAS Proof of B-BBEE issued by DTIC

51% Women-owned enterprise with a valid B-BBEE level 1 3
51% Women-owned enterprise with a valid B-BBEE level 2 2
51% Women-owned enterprise with a valid B-BBEE level 3 1
Less than 51% Women-owned enterprise irrespective of B-BBEE level 0

Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Disability

Black-owned and B-BBEE Status Level of Contributor Number of points on 80/20 points system Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient).
100% Disabled-owned enterprise with no B-BBEE certificate but with proof of disability. 2  

·        Sworn affidavit signed by the EME or QSE representative and attested by a Commissioner of Oaths.

 

·         A certified copy of a BB-BEE certificate issued by the verification agency accredited by SANAS Proof of B-BBEE issued by DTIC

51% Disabled-owned enterprise with a valid B-BBEE level 1 1
51% Disabled-owned enterprise with a valid B-BBEE level 2 1
51% Disabled-owned enterprise with a valid B-BBEE level 3 1
Less than 51% Disabled-owned enterprise irrespective of B-BBEE level 0

Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Youth (Age)

Youth Number of points on 80/20 points system Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient).
Youth is defined as any south African citizen with the age between 18 and 35 years  

4

·        RSA identity document

·        Valid RSA driver’s license issued by the relevant authority

Points for Specific Goals to Promote Economic Development – Enterprise Located in a Province, District or Municipal area / (Hereafter referred to as locality)

Locality Number of points on 80/20 points system Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient).
For Free State based companies, this specific goal is aligned to the districts they are situated in.

 

Suppliers situated in Thabo Mofutsanyane District

 

Free State

 

Other

 

 

 

4

 

2

 

0

·        Municipal Account

·        Lease agreement

·        Title deeds

·        Permission to occupy land signed by the traditional authority

·        A letter of confirmation of the address signed by the ward councilor

Attachments must be e-mailed to fwpq7@setsoto.co.za before the closing date and time. Please use above-mentioned FWPQ reference number as subject for the e-mail.

Closing Date: Friday ,01st December 2023 @ 16:30

Please Note the Following:

  1. No tender document is required.
  2. No telegraphic, telefaxes, hand-delivered and late bids will be accepted.
  3. No bids will be accepted from persons in service of the state (Acting through Proxy).
  4. Municipal Supply Chain Management Policy and Preferential Procurement Policy Framework Act No 5 of 2000 and its 2022 regulations (80/20 criteria) will apply.
  5. The following documents will be requested from shortlisted suppliers at the later stage for finalizations:
    • Company Registration Certificate (CRC) reflecting active members.
    • Certified copies of ID of all directors/members on the CRC must be attached.
    • MBD 4 form for declaration of interest that is filled and signed in full. Form is obtainable from Supply Chain Management Offices or from the municipal website setsoto.gov.za under Supply Chain.
    • Municipal rates and taxes statement for the Company or Directors and must not be in arrears for more than three (3) months or a valid Lease Contract reflecting who is responsible to pay municipal rates and taxes if a Lessee is responsible for payment of municipal rates and taxes a municipal statement of account must be submitted or Letter of arrangement for payment of municipal services.
  6. Setsoto Local Municipality does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole/part of the bid.
  7. All submissions will be subject to verification.

For Technical Enquiries contact Mr. R Bugwandeen at 051 933 9372 and For Supply Chain Management Enquiries contact Mr. T. Majoale at 051 933 9351 or scm@setsoto.co.za

Mrs. NF MALATJIE
MUNICIPAL MANAGER

T12 (23-24) Construction of the Cyferfontein Abstraction Works (Mechanical & Electrical) in Senekal/Matwabeng

SETSOTO LOCAL MUNICIPALITY
30 DAYS TENDER
Bids are invited for

BID NO PROJECT DISCRIPTION NON-COMPULSORY BRIEFING SESSION CIDB GRADING REQUIRED CONTACT PERSONS CLOSING DATE & TENDER OPENING
T12 (23-24) Construction of the Cyferfontein Abstraction Works (Mechanical & Electrical) in Senekal/Matwabeng Wednesday, 22nd of November 2023 @ 10h00 at Senekal (Town hall) 7ME or Higher For Technical Enquiries

Mr S Kunene 051 933 9304 or Mr Werner Barnard 051 408 9600 and For SCM Enquiries Mr. T Majoale 051 933 9351

Thursday, 14th December 2023 at 12H00 in Ficksburg, Municipal Offices at the Foyer

Requirements:   

  1. Copy of company registration certificate reflecting active members (Except for Sole traders and partnerships) must be attached.
  2. Service providers must have a stipulated minimum CIDB grading required as per the table above.
  3. Valid certified ID copies of all company directors/ members on the CRC must be attached.
  4. Valid relevant COIDA Certificate/ Workman compensation/letter of good standing must be attached.
  5. A valid SARS Tax Compliance Status Pin (TCS) must be attached.
  6. A CSD report not older than 30 days must be attached, calculated retrospectively from the closing date for submission of bids must be attached. Bidders must be Tax Compliant on the CSD report being submitted.
  7. Municipal rates and taxes or Municipal Service Charges for the company or of all Directors must be attached not in arrears for more than One-month (1) or a Lease Contract reflecting rates and taxes payment responsibility and a proof thereof if the Lessee is responsible or a Letter of arrangement for payment of taxes must be attached. In case where the service provider is not responsible for payment of Municipal rates and taxes, or Municipal Service Charges of all company directors must attach their individual municipal accounts.
  8. Three (3) years recent (from 2020 to current) Audited Financial Statements, signed by registered accountant and approved by directors must be attached.
  9. All compulsory/ supplementary forms contained in the bid documents must be completed and signed in full. (MBD1, 3, 4, 6, 8 & 9 amongst others).
  10. Joint venture agreement and a power of attorney must be attached in case of a joint venture.
  11. Other requirements will be contained in the tender document.

Sealed bids should clearly indicate the Tender Number and Tender Description as reflected above and be deposited in the appropriately marked bid box at the address above:

OTHER CONDITIONS:

  1. No bids will be accepted from persons in the service of the state (even acting through Proxy).
  2. Bid documents will be obtainable as from Wednesday, the 22nd November 2023, at 10h00 in Ficksburg Municipal Supply Chain Offices and during the non-compulsory briefing session upon a payment of non-refundable fee of R3 000.00 for each bid document paid in CASH OR EFT.
  3. All bidders who have previously purchased the tender document for T30 (22/23) will be exempted from paying for this T12 (23/24) tender document.
  4. The soft copy of the BOQ will be made available immediately as soon as the municipality confirms the payment to its account and the Proof of Payment (POP) for the tender document must be sent to tmajoale@setsoto.co.za .
  5. No telegraphic, telefaxes and late bids will be accepted.
  6. Municipal Supply Chain Management Policy and its 2022 PPPFA Regulations, functionality and 80/20 or 90/10 preferential points allocation system (depending on lowest acceptable bid) will be applied.
  7. Preference will be given to the respondents based on the specified goals in the tender document.
  8. Certified copy of BBBEE must be attached to qualify for specific goal.
  9. Failure to comply with the above-mentioned conditions may invalidate your bid.
  10. The Setsoto Local Municipality does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole/ part of the bid.
  11. False or misleading submissions may be deemed fraudulent and be disqualified.
  12. All certifications must be originally signed, dated and not be older than 6 (six) months.
  13. Tender validity period is 90 days.
  14. All submissions will be subject to verification.

Mrs. NF Maltjie
Municipal Manager