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SETSOTO LOCAL MUNICIPALITY
7 DAYS ADVERTISEMENT FOR FORMAL WRITTEN PRICE QUOTATION (FWPQ)

ITEM DESCRIPTIONS (SPECIFICATION) COMMENTS
·        OUTCOME 1: Principle of Corporate Governance Introduce the Candidates to comply with related and broader field of corporate governance.
·        OUTCOME 2: The South African Regulatory Framework Candidates will gain an understanding of the South African regulatory framework in which organizations are obliged to operate.
·        OUTCOME 3: Enterprise-Wide Risk Management Candidates will learn to manage and minimize the risk inherent in business operations.
·        OUTCOME 4: The Compliance Framework Candidate will discover the purpose of the compliance framework and how it should be managed within an organizational context.
·        OUTCOME 5: Compliance Risk Management Framework Candidate will be enabled to apply compliance management system to a factual scenario in an organizational context.
·        OUTCOME 6: A Strategic look: Expectations and Challenges in Building and Implementing the GRC Framework and Model understanding your organization Candidate will learn how to make GRC strategic objective for the organization, reporting framework sustainability matters and the implication for compliance officer as well as how to assess and determine an organization`s tone.
·        OUTCOME 7: Ethics- Value and Behavior Candidate will learn how to establish code of ethics, business conduct, ethics investigations and performance appraisal.
·        OUTCOME 8: Compliance and Regulatory Matters- The Core Strategy Candidate will learn how to assess impact of laws and regulations through the eyes of the regulator as well the best use of tools and technology.
·        OUTCOME 9: Getting the right people in the right place- Implementing the Chief Risk Office/Chief Compliance Office Candidate will learn how to leverage existing self-monitoring activities and linking technology to the GRC Framework.

NB: The mentorship should include assistance in putting together the TER and ER report

NB: The successful Service Provider will be required to deliver the goods / services within 7 – 10 working days upon the receipt of the Official Purchase Order [otherwise Service Provider should indicate their delivery period if it falls outside these timeframes]. Failure to deliver within the stipulated period, the municipality reserves the right to cancel the order and appoint another bidder or institute any other remedies within law for the inconvenience / damages caused.

 Requirements (Documents that must be attached to the e-mail):

  1. Formal written price quotation on supplier’s letter head that must be valid for 30 days and clearly shows the MAAA CSD registration number.
  2. The municipality will apply the 80/20 Preferential Point System and for Specific Goals points, please see below table and documents required to claim the points:
  3. Accredited with the relevant SETA
  4. Subject expert matter qualified Facilitator
  5. Minimum of 10 years relevant post-graduate practical experience
  6. NQF 5, Outcome Based Assessor Certificate from SETA
  7. Minimum of Five (5) reference letters from previous clients (Testimony from private clients or public institutions)

Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Race

Black-owned and B-BBEE Status Level of Contributor Number of points on 80/20 points system Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient).
100% Black-owned enterprise with a valid B-BBEE level 1 or affidavit 6  

·        Sworn affidavit signed by the EME or QSE representative and attested by a Commissioner of Oaths.

 

·        A certified copy of a BB-BEE certificate issued by the verification agency accredited by SANAS Proof of B-BBEE issued by DTIC

51% Black-owned enterprise with a valid B-BBEE level 2 4
51% Black-owned enterprise with a valid B-BBEE level 3 2
Less than 51% Black-owned enterprise irrespective of B-BBEE level 0

 

Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Gender (Women)

 

Women-owned and B-BBEE Status Level of Contributor Number of points on 80/20 points system Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient).
100% Women-owned enterprise with no B-BBEE certificate or with a Sworn Affidavit 4  

·        Sworn affidavit signed by the EME or QSE representative and attested by a Commissioner of Oaths.

 

·        A certified copy of a BB-BEE certificate issued by the verification agency accredited by SANAS Proof of B-BBEE issued by DTIC

51% Women-owned enterprise with a valid B-BBEE level 1 3
51% Women-owned enterprise with a valid B-BBEE level 2 2
51% Women-owned enterprise with a valid B-BBEE level 3 1
Less than 51% Women-owned enterprise irrespective of B-BBEE level 0

Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Disability  

Black-owned and B-BBEE Status Level of Contributor Number of points on 80/20 points system Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient).
100% Disabled-owned enterprise with no B-BBEE certificate but with proof of disability. 2  

·        Sworn affidavit signed by the EME or QSE representative and attested by a Commissioner of Oaths.

 

·         A certified copy of a BB-BEE certificate issued by the verification agency accredited by SANAS Proof of B-BBEE issued by DTIC

51% Disabled-owned enterprise with a valid B-BBEE level 1 1
51% Disabled-owned enterprise with a valid B-BBEE level 2 1
51% Disabled-owned enterprise with a valid B-BBEE level 3 1
Less than 51% Disabled-owned enterprise irrespective of B-BBEE level 0

Points for the specific goals for contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of Youth (Age)  

Youth Number of points on 80/20 points system Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient).
Youth is defined as any south African citizen with the age between 18 and 35 years  

4

·        RSA identity document

·        Valid RSA driver’s license issued by the relevant authority

Points for Specific Goals to Promote Economic Development – Enterprise Located in a Province, District or Municipal area / (Hereafter referred to as locality)

Locality Number of points on 80/20 points system Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient).
For Free State based companies, this specific goal is aligned to the districts they are situated in.

 

Suppliers situated in Thabo Mofutsanyane District

 

Free State

 

Other

 

 

 

4

 

2

 

0

·        Municipal Account

·        Lease agreement

·        Title deeds

·        Permission to occupy land signed by the traditional authority

·        A letter of confirmation of the address signed by the ward councilor

Attachments must be e-mailed to fwpq7@setsoto.co.za before the closing date and time. Please use above-mentioned FWPQ reference number as subject for the e-mail.

Closing Date: Wednesday,14th February 2024 @ 16:30

Please Note the Following:

  1. No tender document is required.
  2. No telegraphic, telefaxes, hand-delivered and late bids will be accepted.
  3. No bids will be accepted from persons in service of the state (Acting through Proxy).
  4. Municipal Supply Chain Management Policy and Preferential Procurement Policy Framework Act No 5 of 2000 and its 2022 regulations (80/20 criteria) will apply.
  5. The following documents will be requested from shortlisted suppliers at the later stage for finalizations:
    • Company Registration Certificate (CRC) reflecting active members.
    • Certified copies of ID of all directors/members on the CRC must be attached.
    • MBD 4 form for declaration of interest that is filled and signed in full. Form is obtainable from Supply Chain Management Offices or from the municipal website setsoto.gov.za under Supply Chain.
    • Municipal rates and taxes statement for the Company or Directors and must not be in arrears for more than three (3) months or a valid Lease Contract reflecting who is responsible to pay municipal rates and taxes if a Lessee is responsible for payment of municipal rates and taxes a municipal statement of account must be submitted or Letter of arrangement for payment of municipal services.
  6. Setsoto Local Municipality does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole/part of the bid.
  7. All submissions will be subject to verification.

 For Technical Enquiries contact Mr. S Lecheko at 051 933 9301/9300 or email at sam@setsoto.co.za  and For Supply Chain Management Enquiries contact Mr. T. Majoale at 051 933 9351 or scm@setsoto.co.za

Mrs. NF MALATJIE
MUNICIPAL MANAGER