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Item Description Type Number of warm bodies day Shift Number of warm bodies Night Shift
Marquard Sewer plant 1 Warm body 2 3
Marquard Sewer plant 2 Warm body 2 3
Marquard Sewer plant 3 Warm body 2 3
Marquard Technical Stores Warm body 2 3
Marquard Stadium Warm body 0 2
Marquard New Hope Dam Warm Body 2 3
Marquard New Hope Dam Warm Body 2 3
Marquard Water Purification Plant Warm Body 2 3

Requirements (Documents that must be attached to the e-mail):
1. Formal written price quotation on supplier’s letter head that must be valid for 30 days and clearly shows the MAAA CSD registration number.
2. Company Registration Certificate (CRC) reflecting active members.
3. The municipality will apply the 80/20 Preferential Point System and 20 points will be allocated as per Specific Goal table and supporting evidence to substantiate the points:

Specific Goals Specified Applicable weight


Evidence to be submitted by the supplier to substantiate the points claimed/allocated per specific goal (NB: Any of the evidence indicated below per specific goal should be regarded as sufficient)
EME or QSE 6 ·        Affidavit signed by the EME or QSE representative and attested by a Commissioner of Oaths
Woman 4 ·        RSA identity document

·        Valid RSA driver’s license issued by the relevant authority

Youth 4 ·        RSA identity document

·        Valid RSA driver’s license issued by the relevant authority.

(NB: Youth is defined as any south African citizen with the age between 18 and 35 years)

People with disability



2 ·        Affidavit signed by the company representative and attested by the Commission of oaths
Free State based company (NB: The specific goal is aligned to the district they are situated in, e.g., suppliers situated in

Thabo Mofutsanyane District

Free State






4- TMD

2 – FS

·        Municipal Account

·        Lease agreement

·        Title deeds

·        Permission to occupy land signed by the traditional authority.

·        A letter of confirmation of the address signed by the ward councilor

Attachments must be e-mailed to before the closing date and time. Please use above-mentioned FWPQ reference number as subject for the e-mail.

Closing Date: Wednesday, 31st May 2023 @ 12:00

Please Note the Following:
1. No tender document is required.
2. Local content not applicable
3. No telegraphic, telefaxes, hand-delivered and late bids will be accepted.
4. Municipal Supply Chain Management policy and Preferential Procurement Policy Framework Act No 5 of 2000 and its 2022 regulations (80/20 criteria) will apply.
5. No bids will be accepted from persons in service of the state (Acting through Proxy).

6. The following documents will be requested from the preferred supplier/s:
6.1. Company Registration Certificate (CRC) reflecting active members.
6.2. Copies of ID of all directors/members on the CRC must be attached.
6.3. MBD 4 form for declaration of interest must be filled and signed in full. Form is obtainable from Supply Chain Management Offices or from the municipal website under Supply Chain.
6.4. Municipal rates and taxes statement for the Company or Directors and must not be in arrears for more than three (3) months or a valid Lease Contract reflecting who is responsible to pay municipal rates and taxes if a Lessee is responsible for payment of municipal rates and taxes a municipal statement of account must be submitted or Letter of arrangement for payment of municipal services.
6.5. PSIRA Certificates for all guards and company directors.
6.6. Valid relevant COIDA certificate
7. Setsoto Local Municipality does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole/part of the bid.
8. All submissions will be subject to verification.

For Technical Enquiries contact Mr. M Mosholi at 051 933 9366 and For Supply Chain Management Enquiries contact Mr. T. Majoale at 051 933 9351 or